In this article, we will review how to download PowerSchool system logs to track user events. For the purposes of this article, we will use the example of an unauthorized user exporting a students table and a teachers table as a .csv. This process can be used for many reasons,…
Introduction The California Longitudinal Pupil Achievement Data System (CALPADS) is a statewide data system used to track student performance and demographic information. Accessing the CALPADS portal is essential for educators and administrators to manage and report student data effectively. This article provides a step-by-step guide on how to log into…
Scenario: It is the middle of the school day and period 4 is about to start. You want to know if all teachers have completed their attendance for Periods 1-3. What report do we run? PowerTeacher Attendance Report In this article, we will review a quick and easy way to…
Introduction This article contains basic information about the Tuitioned students in your school/district. This article is intended to guide you through the data elements captured in the TS_ADMByEnrollingOrg file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the 02_TS_ADMByEnrollingOrg (defined…
Introduction This article contains basic information about the Tuitioned students in your school/district. This article is intended to guide you through the data elements captured in the TS_OrgLevel file, in order to locate the information in PowerSchool. The following are the data elements contained in the 01_TS_OrgLevel (defined later in…
Introduction The CIRS Victims file contains basic information about students in your school/district. This article is intended to guide you through the data elements captured in the CIRS Victims file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the 19_CIRS_Victims…
Introduction The CIRS Offenders file contains basic information about students in your school/district. This article is intended to guide you through the data elements captured in the CIRS Offenders file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the 17_CIRS_Offenders…
Introduction The CIRS Incidents file contains basic information about students in your school/district. This article is intended to guide you through the data elements captured in the CIRS Incidents file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the 16_CIRS_Incidents…
Introduction The CIRS Actions file contains basic information about students in your school/district. This article is intended to guide you through the data elements captured in the CIRS Actions file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the 18_CIRS_Actions…
Introduction After the initial Incident has been entered, if a data element was missed, the EdFusion state error reports will identify what is missing. Incident Categories Depending on what data element is the issue, there are four Incident Element Categories to choose from. There are three options when editing an…
Introduction The Staff Position Role file contains basic information about Educators in your school/district. This article is intended to guide you through the data elements captured in the Staff Position Role file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in…
Introduction The Staff Position file contains basic information about Educators in your school/district. This article is intended to guide you through the data elements captured in the Staff Position file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the 11_POS…
Introduction The Org Profile file contains basic information about your Organization. This article is intended to guide you through the data elements captured in the Org Profile file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the 8_OrgProfile file (defined…
Introduction The Employing Org file contains basic information about Educators in your school/district. This article is intended to guide you through the data elements captured in the Employing Org file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the 10_EmpOrg…
After the initial Incident entry has been entered if a data element was missed, the CALPADS state error reports will identify what is missing. Depending on what data element is the issue, there are four Incident Elements to choose from. Editing an existing Incident Old Interface: From the Start Page…
Introduction The Org Profile Holidays file contains basic information about your Organization. This article is intended to guide you through the data elements captured in the Org Profile Holidays file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the 8a_OrgProfile_Holidays…
Introduction The Staff Identity file contains basic information about educators in your school/district. This article is intended to guide you through the data elements captured in the Staff Identity file and locate the information in PowerSchool. Data Elements The following are the data elements contained in the 0_Staff Identity file…
Introduction The Student Section Results file contains basic information about students and their completed courses in your school/district. This article is intended to guide you through the data elements captured in the Student Section Results file, in order to locate the information in PowerSchool. Data Elements The following are the…
Introduction The Staff Section Assignment file contains basic information about Educators and the courses they are teaching in your school/district that are assigned to course/sections. This article is intended to guide you through the data elements captured in the Staff Section Assignment file, in order to locate the information in…
Introduction The Course Section file contains basic information about students and their courses in your school/district. This article is intended to guide you through the data elements captured in the Course Section file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained…
Introduction The Student Section Enrollment file contains basic information about students and the courses they are enrolled in your school/district. This article is intended to guide you through the data elements captured in the Student Section Enrollment file, in order to locate the information in PowerSchool. Data Elements The following…
Introduction The Course file contains basic information about students and their courses in your school/district. This article is intended to guide you through the data elements captured in the Course file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the…
Introduction The Enrollment file contains basic information about students in your school/district. This article is intended to guide you through the data elements captured in the Enrollment file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the 4_PS_Enroll file (defined…
Introduction The Public PreK file contains basic information about students in your school/district. This article is intended to guide you through the data elements captured in the Public PreK file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the 5a_Public_PreK_Stu_Link…
Introduction The Grade Progression file contains basic information about students in your school/district. This article is intended to guide you through the data elements captured in the Grade Progression file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the 5_PS_GradeProg…
Introduction The Student Identity file contains basic information about students in your school/district. This article is intended to guide you through the data elements captured in the Student Identity file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the 00_Student…
Introduction The Attendance file contains basic information about students in your school/district. This article is intended to guide you through the data elements captured in the Attendance file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained in the 7_PS_Att file (defined…
Introduction The Average Daily Membership (ADM) file contains basic information about students in your school/district. This article is intended to guide you through the data elements captured in the Average Daily Membership file, in order to locate the information in PowerSchool. Data Elements The following are the data elements contained…
According to the published CALPADS Data Guide, A CTE completer is identified locally and is a student who has completed a minimum of 300 hours in a state-approved CTE pathway and has successfully passed the capstone course in that sequence with a grade of C- or better. The CDE counts…
Free and Reduced Lunch (FRMP) programs managed in Aeries.Net for the National School Lunch Program (NSLP) can enjoy easy entry to CALPADS for the Fall 1 reporting. Triggers for updates FRMP data currently has to be updated in Aeries every year after the successful collection of FRMP lunch applications and…
The following documentation is designed to walk a school admin through a verification process that will confirm data from the present year is clean and accurate. Data validation is an important first step in the End of Year Process. Step 1: Run the School Enrollment Audit School enrollment conflicts occur…
*This article applies to California schools only* After the end of the school year but before the End of Year process is run, schools need to answer a few questions about who to include and who to exclude in the following school year. To do this, we separate our students…
EOY 1 is the End of Year CALPADS reports that are focused on Course Completion and Career Technical Education (CTE) Reporting. For the purposes of this article, we will ignore the CTE reporting portion of the EOY 1 report and focus only on Course Completion. Note: CTE Reporting generally is…
This article will explain how to properly exit a student in PowerSchool that is a no show. Before we start changing things, we need to be very clear about the type of student it was that did not show up. Returning student no-show: This student attended the school in previous…
This article will explain how to properly exit a student in PowerSchool that is a no show. Before we start changing things, we need to be very clear about the type of student it was that did not show up. Returning student no-show: This student attended the school in previous…
When a school has made the determination that a student needs to be dropped from the school, there are two primary things that we need to know in order to exit them from PowerSchool properly. 1) What was the first day that the student did NOT attend the school? This…
EOY 3 is the End of Year CALPADS reports that are focused on Cumulative Enrollment, Student Behavioral Incidents, and Attendance. For the purposes of this article, we will cover maintaining student incident and discipline information in PowerSchool. Incident Manager Incident Manager is a module within PowerSchool Student Information System that…
Introduction This article is designed to guide you through how to set up Attendance Code Categories when high school students are not required to take classes every day of the week. This is tracked in the End of Year (DC#04) submission via attendance. Reporting Student Not Expected (SNE) to the…
Introduction While working with data in Vermont’s State Longitudinal Data System (SDLS) EdFusion, there may be times that some errors do not appear to be logical for the data being submitted. Refer to the Agency of Education (AOE) Knowledge Base for a variety of useful SLDS Resources to research the…
Introduction Each month, the Agency of Education (AOE) processes district provided student data through a Direct Certification (Direct Cert) validation process to identity those students who are eligible/participating in the Free Reduced Lunch (FRL) program. Two-Part Process To ensure that all students are included in the monthly Direct Certification Validation…
The process to add or pre-register a new student is quite similar with a few extra settings to pre-register a new student. Introduction Schools may choose to pre-register new students for the next school year at some point during the spring term or the summer months. However, a few administrative tasks must…
Introduction Direct Certification is the process used to obtain the list of students in your school(s) who directly certify for free or reduced lunch services reported by other agencies of Vermont. Referenced from the Knowledge Base hosted by the AOE. Monthly the Agency of Education (AOE) processes district provided student…
Introduction To ensure that Teacher Educator IDs and Student Perm Numbers (State_StudentNumber) are kept up to date, the Agency of Education (AOE) suggests that the files are uploaded on a frequent basis, at least several times a month to ensure data is updated for the Direct Certification validation process. It…
Introduction This article will show you how to see actual ADM for your students, according to the data in AzEDS. This data should be periodically checked against attendance information in PowerSchool. To see which reports are used for AzEDS ADM (Average Daily Membership) State Reporting see this article Which reports…
Introduction This article is designed to guide you through accessing the SPED20, EL20, and ADM20 reports available through ADEConnect/AzEDS. To learn how to reconcile the SPED20, EL20, and ADM20 reports see this articleHow do I use AzEDS ADM15 to Reconcile the SPED20, EL20, and ADM20 Reports for State Reporting? Step…
Introduction SPED20, EL20, and ADM20 are reports that summarize the ADM (Average Daily Membership) for students at AZ K-12 schools. These reports are necessary to understand and reconcile as part of the October 1 Data Collection (ODC) progress. These ADM calculations are used to determine funding amounts for the school….
Introduction 40- and 100-day ADM (Average Daily Membership) Count This article will show you how to extract 40-day (or 100-day) student level ADM reports and compare them to the ADM20 aggregate report in AzEDS. This process can also be applied using EL20 and SPED20 reports. Once you have access to…
Introduction In simplified terms, ADM Limiting occurs when a student’s reported Membership Days exceed the state maximum for a reporting period (40 or 100 day). Limiting is the process of reducing the total ADM the student generates to match the 1.0 ADM each student is budgeted by the State of…
Purpose This article will guide you step by step on how to enter an Incident in PowerSchool, focusing on those fields that are required for State Reporting. Part 1 guides you through entering the Incident and details around the Incident. When a disciplinary incident occurs, it should always be recorded…
Purpose This article will guide you step by step on how to enter an Incident in PowerSchool, focusing on those fields that are required for State Reporting. Required: Part 2 will guide you on entering the participants, their behavior(s) and actions taken. When a disciplinary incident occurs, it should always…