Introduction
The Student Section Results file contains basic information about students and their completed courses in your school/district. This article is intended to guide you through the data elements captured in the Student Section Results file, in order to locate the information in PowerSchool.
Data Elements
The following are the data elements contained in the 15_StudentSecResults file (defined later in this article).
- ADMINID
- PERMNUMBER
- ENRORGID
- LOCALCOURSEID
- COURSESECTION
- COURSELETTERMARK
- COURSENUMERICMARK
- CREDITSEARNED
- SY
Refer to the AOE’s Knowledge Base for additional information.
Note: In the instructions below, the above State Data Elements are listed in Parentheses with the PowerSchool field name preceding the State Field name. i.e. School Year (SY)
Course Information
First, we need to review some basic course information for the Students’ Section Results.
To look up a course and basic information for the course > from the Start Page > select School (Setup).
Then select Courses under Scheduling.
Use the dropdown to choose how to search for the course. For example: Number, Name, etc. to search for the course.
Click on the course name or number to open the course.
- Course Number (LOCALCOURSEID)
- A unique identifier assigned by the school to each of their offered courses in a school year.
Section ID
Scroll to the bottom of the page to view the Section ID.
From PowerSchool
Note: This occurs during the beginning of year setup and should not be changed except in extreme circumstances.
- Section ID (COURSESECTION)
- A unique identifier assigned by the school to each of their offered course sections in a given school year.
Course Letter/Numeric Mark and Credits Earned
Depending on your PowerSchool Setup for Years and Terms, the below screenshot may vary.
From the Start Page > Select the student in question > from the left menu panel > select Historical Grades to view.
To edit a letter/numeric grade, click on the hyperlink associated to the appropriate term. This takes you to the “Edit Stored Grade” which displays course detail. To edit the grade, select the “Grade” field, then click submit.
Note: Editing of grades should be done cautiously and be sure to retain screenshots and notes supporting the grade change.
- Grade (COURSELETTERMARK)
- A codeset value indicating a meaningful alphabetical or categorical expression of performance of an individual in a course section. The codeset allows results to be expressed in different ranges of passing marks (e.g. A,B,C) and / or levels (e.g. A+, A, A-) or categories (e.g. Pass/Fail, levels of proficiency attainment).
- Grade (COURSENUMERICMARK)
- A numeric value indicating the course mark achieved on a 100-point (percentage) scale. This value may contain up to 2 decimal places.
- Credit Hours (CREDITSEARNED)
- The amount of credits earned by a student upon completion of the course section.
For more information on editing Course Credits refer to this KFS article What Data Elements are included in the course section file for Vermont State Reporting?.
The remaining data elements are created during the beginning of year set-up and auto populated in the 15 Student Section Results file.
- Supervisory Union ID (ADMINID)
- The AOE assigned ID to the Supervisory Union or District.
- State Student Number (PERMNUMBER)
- This should have been added to PowerSchool shortly after the student began.
- Enrolling Org (ENRORGID)
- The school where the student is taking the course.
- School Year (SY)
- The school year for which data is being submitted.