Introduction
This article contains basic information about the Tuitioned students in your school/district. This article is intended to guide you through the data elements captured in the TS_ADMByEnrollingOrg file, in order to locate the information in PowerSchool.
Data Elements
The following are the data elements contained in the 02_TS_ADMByEnrollingOrg (defined later in this article).
- ADMINID
- ENRORGID
- PERMNUMBER
- CURRGRADE
- OOSORGNAME
- OOSORGADDR1
- OOSORGCITY
- OOSORGSTATE
- OOSORGZIP
- ADMTDIST
- ADMTYP
- ADMFPSTAT
- ADMHOURS
- ADMDAYS
- SY
Refer to the AOE’s Knowledge Base for additional information.
Note: In the instructions below, the above State Data Elements are listed in Parentheses with the PowerSchool field name preceding the State Field name. i.e. School Year (SY)
Where applicable, this article shows where data elements contained in this file can be edited in PowerSchool.
Navigating to Students
From the Start Page > Use the last name or Local ID to search for the student.
Once the student has been selected > select Demographics (Information)
Scroll to the bottom to locate the Perm Number.
- State Student Number (PERMNUMBER)
- The VT AOE assigned unique student identifier. This should have been entered shortly after the student began classes. However, if needed, it can be entered/edited in the Demographics screen.
From the Start Page > Use the last name or Local ID to search for the student.
Once the student has been selected > select Transfer Info (Enrollment)
This takes you to the Transfer Info screen > click the current “Entry Date” hyperlink.
- Grade Level (CURRGRADE)
- Current grade level of the student.
ADM AOE Data
From the Start Page > Use the last name or Local ID to search for the student.
Select State/Province – VT (Information)
Then select the AOE ADM Data Tab to view the current data elements.
To edit any elements > click the “Edit without Adding to History” and then make the edits.
- Town District Residence (ADMTDIST)
- The VT AOE assigned unique identifier for the town district of residence.
- Number of Hours Expected in School (ADMHOURS)
- The number of hours in school the part-time student is expected to attend each week.
- ADM Type (ADMTYP)
- A codeset value indicating the ADM Type
- Resident
- State Placed
- A codeset value indicating the ADM Type
- Click Submit
From the Start Page > Use the last name or Local ID to search for the student.
Select State/Province – VT (Information) > select the Out of State Ed Org Tab.
- Name of Out of State Ed Org (OOSORGNAME)
- The full, legally accepted or popular name of an out-of-state education organization.
- Out of State Ed Org Street Address (OOSORGADDR1)
- The first line of the street/city/state/zip portion of the address of an out-of-state education organization. In North American addresses, this is usually the street address.
- Out of State Ed Org City/Town (OOSORGCITY)
- The city/town portion of the address of an out-of-state education organization.
- Out of State Ed Org State (OOSORGSTATE)
- The state portion of the address of an out-of-state education organization.
- Out of State Ed Org Zip Code (OOSORGZIP)
- The zip code portion of the address of an out-of-state education organization.
- Click Submit
02_TS_ADMByEnrollingOrg report from PowerSchool
The remaining data elements are created during the beginning of year set-up and auto populated in the 02_TS_ADMByEnrollingOrg file.
- Supervisory Union ID ADMINID
- The AOE assigned ID to the Supervisory Union or District.
- Enrolling Org (ENRORGID)
- The school where the student is attending.
- Full/Part Time Status (ADMFPSTAT)
- A codeset value indicating a student’s Full/Part Time Status as determined by Vermont State Board of Education Rule.
- Auto Calculation (ADMDAYS) – This value is Auto Calculated
- The number of ADM days a student is enrolled and receiving services in a town district.
- School Year (SY)
- The school year for which data is being submitted.