How do I exit a No-Show student in PowerSchool that was a new student?

This article will explain how to properly exit a student in PowerSchool that is a no show. Before we start changing things, we need to be very clear about the type of student it was that did not show up.

Returning student no-show: This student attended the school in previous year, was enrolled on the last day of school before summer and was expected to return after summer.  If this is your case, please see the article here.

New student no-show: This student went through the school’s enrollment process as a new student, but never showed up to the first day of school. This student has no prior enrollment history at the school.a

This article will walk through the process for exiting the new student no-show.

New student no-show

Step 1: Take note of the current enrollment Entry Date.

You can find this information in the student record under “Transfer Info” under the Enrollment category. Since this student is new, they will not have any previous enrollments.  When you click on Transfer Info, you will see a screen like the one below:

Screen Shot 2014-07-17 at 8.54.36 AM

Under Entry date, you should see the expected entry date for the student that did not show up.  Write this date down.

Step 2: Transfer the student out of the school.

Navigate from the student record to: Functions (Enrollment) > Transfer out of School

Screen Shot 2014-07-17 at 9.04.49 AM

Set the Exit Date to be the day BEFORE the original Entry Date, , the Exit Code as code N470 – No Show Other, and press Submit.

 

Screen Shot 2015-07-19 at 10.51.07 PM

Step 3: Confirmation

Success! If everything was performed properly, you should see a screen similar to this one:

20140307 1141 Capture

But what if I get the following error?

20140307 1045 Capture

This is a common error that occurs when the student has already been listed as absent for several days.  If this is the case, all attendance must be cleared before we exit this student.  To do so, follow Step 1 ONLY from the following article.

 

Updated on April 27, 2018

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