How do I manage CALPADS EOY 2 Student Program data in PowerSchool?

Maintaining CALPADS-reported student programs throughout the year is incredibly important as the programs are used by the state in several ways, including: to identify significant subgroups of students for California Dashboard, DataQuest, supplemental funding data analysis (such as LCFF), and to allow eligible students to receive testing accommodations.

Student Programs

According to the CALPADS Data Guide , End of Year submissions (EOY) include “all students who have participated – at any time during the year – in any of the programs.”

Therefore, EOY 2 program reporting includes all of the student programs from Fall 1 which should be continually updated throughout the year, and also the remaining programs not yet required to be reported to the state which include:

• Program Eligibility/participation (also included in this article):
  • 504 Accommodation Plan (101)
  • Opportunity Program Participation (108)
  • California Partnership Academy Participation (113)
  • Pregnant or Parenting Programs Participation (162)
  • NCLB Title I Part A Basic Targeted Participation (122)
  • NCLB Title I Part A Neglected Participation (174)
  • *Homeless Program (191) – also collected during Fall 1, must be reviewed during EOY;  and is visible in EOY3 Aggregate Report 5.4 since 2019-2020
  • Armed Forces Family Member Eligible (192)

In order to manage student programs (with the exception of Free/Reduced Lunch), you must select a student and navigate to State/Province – CA > Program Eligibility

Once you click on the appropriate Program Eligibility page, you can edit existing programs or create new ones by clicking on the “New” button at the top.

Program:  504 Accommodation Plan (101)

• Start Date = The date the student was determined as eligible for the 504 Plan.
• End Date = Represents the date the student was no longer identified as having a 504 Plan.
  • These must be reviewed annually, but no longer required to be closed annually or when a student exits the school.
  • This will be used to “appropriately identify students for the California Assessment of Student Performance and Progress (CAASPP) testing accommodations.” (82)

Program: NCLB Title I Part A Basic Targeted Participation (122)•

• These data were formerly collected on the Consolidated Application (ConApp), Part II.
• LEAs must annually report whether schools are operating a schoolwide or targeted program in the Consolidated Application Reporting System (CARS). Only schools being reported as operating targeted programs should submit NCLB Title I Part A Basic Targeted program records. It is not necessary to submit program records for students in schools operating schoolwide Title I programs.

For more information, go to:  http://www.cde.ca.gov/fg/fo/r14/title1pa09result.asp

For students listed as participating in NCLB Title 1 Part A Basic Targeted and need to be listed individually in PowerSchool, you start by creating the program as you normally would and Submit.  Your screen should now look like the screenshot below:

If you click on *See Detail* under the Service Code column, you will see a screen similar to the one below.  Click “New”

You will now see a screen like the one below where you will have the opportunity to enter a start date, end date, and Education Service Code.

You can choose more than one Education Service Code.  Just keep adding new Education Service Codes and a list will continue to be built.  The services available for listing are:
(05) T1-Instruction Mathematics
(06) T1-Reading Language Arts
(07) T1-Science
(08) T1-Social Studies
(09) T1-Vocational/Career
(10) T1-Other Instructional Services
(11) T1-Health Dental and Eye Care
(12) T1-Guidance/Advocacy
(13) T1-Other Support Service

Program: NCLB Title I Part A Neglected Participation (174)

For more information, go to: http://www.cde.ca.gov/fg/fo/r14/title1pd09result.asp

• These data were formerly collected on the Consolidated Application (ConApp), Part II.
• LEAs should submit an NCLB Title I Part A Neglected record for any neglected student who is receiving Title I services AND IS ENROLLED IN A NON-TITLE I SCHOOL IN THE DISTRICT.

Program: Opportunity Program Participation (108)

Serves students who are habitually truant, irregular in attendance, insubordinate, disorderly, or failing academically.  These data were formerly collected in CBEDS.

For more information, go to: http://www.cde.ca.gov/sp/eo/oe/

Program: California Partnership Academy Participation (113)

The CPA model is a three-year program (grades ten-twelve) structured as a school-within-a-school. Academies incorporate integrated academic and career technical education, business partnerships, mentoring, and internships.

For more information, go to:  http://www.cde.ca.gov/ci/gs/hs/cpagen.asp

Program: Pregnant or Parenting Programs Participation (162)

• Counts of pregnant or parenting students. LEAs can submit a Pregnant or Parenting program record for the student, even if the LEA does not offer a pregnant or parenting program. These data are used as proxies for pregnant and parenting teen data that are required for federal Perkins reporting.

Program: Armed Forces Family Member (192)

This program will be reviewed and certified during EOY 2 as of 2019-2020.

A student is considered to be an Armed Forces Family Member if at least one parent is an Armed Forces member, on active duty or serves on full-time National Guard duty. The terms “armed forces”, “active duty” and “full-time National Guard duty” as defined by sections, 101(a)(4), 101(d)(1) and 101(d)(5) of the United States Code are:

• 101(a) (4) – The term “armed forces” means the Army, Navy, Air Force, Marine Corps, and Coast Guard.

• 101(d) (1) – The term “active duty” means full-time duty in the active military service of the United States. Such term includes full-time training duty, annual training duty, and attendance, while in the active military service, at a school designated as a service school by law or by the Secretary of the military department concerned. Such term does not include full-time National Guard duty.

• 101 (d) (5) – The term “full-time National Guard duty” means training or other duty, other than inactive duty, performed by a member of the Army National Guard of the United States or the Air National Guard of the United States in the member’s status as a member of the National Guard of a State or territory, the Commonwealth of Puerto Rico, or the District of Columbia under section 316, 502, 503, 504, or 505 of title 32for which the member is entitled to pay from the United States or for which the member has waived pay from the United States

Start date for program eligibility “represents the date a student became eligible based on the parent’s most recent active military status, and must be on or after the student’s birthdate, even if the parent’s active military date was prior to the birthdate. (See FAQ for additional guidance.)”

Program End date “represents the data a student was identified as being no longer considered armed forces family member, or; the last day of the school year.”  These records should not be closed annually for returning students.