How do I add/edit CALPADS-Reported Work-Based Learning Data in Aeries?

Background: Beginning in the 2020-21 School Year, schools and districts serving grades 9-12 are required to report work-based learning data that will provide “additional opportunities for students to demonstrate their preparedness for college/career through the College/Career Indicator (CCI) on the California School Dashboard.”

Reference FLASH Communications #184 and #229 https://www.cde.ca.gov/ds/sp/cl/calpadsupdflash229.asp

There are now 12 work-based learning programs or activities that schools and districts should track and report to CALPADS.

• Internships
• Student-led Enterprise
• Virtual/Simulated Work-Based Learning
• Registered Pre-Apprenticeship Program
• Non-registered Pre-Apprenticeship Program
• Job Corps
• Workforce Innovation and Opportunity Act (WIOA)
• YouthBuild
• California Conservation Corp
• Regional Occupational Center/Program
• Transition Work-Based Experience*
• Transition Classroom-Based Work Exploration*

*Only for Students with Disabilities who have an IEP.

This article will demonstrate how to add or edit a Work-based Learning Student Data in Aeries for a single student.  Internships also may be mass updated if you have proper permissions by navigating to the Internships by Teacher screen.

Navigating to Internship screen

Start Page > select student > Other > Internships

Click the add button to add a Work-Based Learning Record

Add a Work-Based Learning Type

NOTE:

1. Because the Internships page is tied to the Employer’s page, if an Employer is not listed in the dropdown menu, it may be added to the Employer’s page found through School Info > Configurations.
   • Otherwise, “No Employer” will be listed.
   • Also note that Employers are also used with Work Permits.
2. Student-led Enterprise, and Virtual/Simulated Work-based Learning require more fields to be completed than the other learning types.
   • Internships Require:
     • Employer Evaluation
       • Total External Hours
       • School Sponsored
       • Certified Supervisor
       • Section
     • Student-Led Enterprise requires:
       • Total External Hours
       • Section
     • Virtual/Simulated Work-Based Learning requires:
     • Total External Hours
     • Section

Add / Edit Internship Record

Once the new record is open, use the dropdown to the right of the Work-Base Learning Type field to select the applicable Learning Type and required details.

After the selection has been made, click Save

Internship Saved

The Internship will display on the screen.

To edit, click the pencil icon on left-side screen.

To add another Work-based Learning, click the Add button on the right-side of the screen.

Work-based Learning Visits

There is also an option to record visits for the student at their work-based learning location.

Click the Add Visit button bottom left side.

Enter information about the visit.

Then click Save.

Visit History

To edit a visit, click the pencil icon.

To Add another visit, click the Add Visit button.