Introduction
The Staff Position Role file contains basic information about Educators in your school/district. This article is intended to guide you through the data elements captured in the Staff Position Role file, in order to locate the information in PowerSchool.
Data Elements
The following are the data elements contained in the 11a_POSRole file (defined later in this article).
- ADMINID
- EMPORGID
- POSID
- EDUCATORID
- ROLEID
- ROLEPERCENT
- SY
Note: In the instructions below, the above State Data Elements are listed in Parentheses with the PowerSchool field name preceding the State Field name. i.e. School Year (SY)
Refer to the AOE’s Knowledge Base for additional information.
Navigating to Staff
From the Start Page > Staff Search (People)
Information Screen
Look up the Educator by Local ID or last name.
Once the staff member has been selected > click Information > (Functions)
There are two places where the Educator ID must be entered.
- StatePrid (Educator ID) State field name
- Provided by the AOE, educators must ensure their information is entered and up-to-date in the aLIS (Online Licensing System for Educators).
- Click Submit
The remaining data elements in the Employing Organization file can be found in the VT State Information Screen.
VT State Information (Functions)
- Employing Org ID (EMPORGID)
- The VT AOE assigned unique identifier for the district employing the staffperson.
- State Assigned Staff ID (EDUCATORID)
- (2nd place to enter the Educ ID)
- The VT AOE assigned unique staff person identifier. This number is distinct for each staff person over time.
- Click Submit
To view the Vermont Staff Place of Service hyperlink to navigate to the Vermont Staff Place of Service.
- Place of Service ID (POSID)
- The VT AOE assigned unique identifier for the organization representing the “Place of Service” where the staffperson is performing a role.
To edit the Vermont Staff Place of Service > navigate to Security Settings using the left menu panel.
Vermont Position Roles
Click on View/Edit Roles hyperlink associated to the Place of Service to navigate to the Vermont Position Roles.
- Role ID (ROLEID)
- A codeset value that represents the role the staff person is performing at the place of service.
- Role FTE (ROLEPERCENT)
- The percentage of the place of service assignment that the staff person allocates to a particular role they are performing at the place of service. The sum of these values, across all roles the staff person is performing at the place of service, will always total 100% for a given place of service assignment.
- Click Submit
The remaining data elements are created during the beginning of year set-up and auto populated in the 11a POS Role file.
- Supervisory Union ID (ADMINID)
- The AOE assigned ID to the Supervisory Union or District.
- School Year (SY)
- The school year for which data is being submitted.