What Data Elements are included in the Staff Position file for Vermont State Reporting?

Introduction

The Staff Position file contains basic information about Educators in your school/district. This article is intended to guide you through the data elements captured in the Staff Position file, in order to locate the information in PowerSchool.

Data Elements

The following are the data elements contained in the 11_POS file (defined later in this article).

• ADMINID
• EMPORGID
• POSID
• EDUCATORID
• POSBEGDATE
• POSENDDATE
• POSFTE
• SY

Note: In the instructions below, the above State Data Elements are listed in Parentheses with the PowerSchool field name preceding the State Field name. i.e. School Year (SY)

Refer to the AOE’s Knowledge Base for additional information.

Navigating to Staff

From the Start Page > Staff Search (People)

Information Screen

Look up the Educator by Local ID or last name.

Once the staff member has been selected > click Information > (Functions)

There are two places where the Educator ID must be entered.

• StatePrid (Educator ID) State field name
  • Provided by the AOE, educators must ensure their information is entered and up-to-date in the aLIS (Online Licensing System for Educators).
• Click Submit

VT State Information Screen

The remaining data elements in the Employing Organization file can be found in the VT State Information Screen.

VT State Information (Functions)

• Employing Org ID (EMPORGID)
• State Assigned Staff ID (EDUCATORID)
  • (2^nd place to enter the Educ ID)

Click on Vermont Staff Place of Service hyperlink to navigate to the Vermont Staff Place of Service.

• Place of Service ID (POSID)
  • The VT AOE assigned unique identifier for the organization representing the “Place of Service” where the staffperson is performing a role.
• Beginning Date (POSBEGDATE)
  • The month, day, and year on which an individual began a period performing a role at a given place of service.
• Ending Date (POSENDDATE)
  • The month, day, and year on which an individual ended a period performing a role at a given place of service.
    • Leave blank unless employee is leaving.
• FTE (POSFTE)
  • The amount of time, expressed as an equivalency of full time status, an individual spent performing a role at the place of service.
    • For example: 40/60 between two schools (.40/.60). This amount cannot reach past 1.5% between all roles.

The remaining data elements are created during the beginning of year set-up and auto populated in the 11_POS file.

• Supervisory Union ID (ADMINID)
  • The AOE assigned ID to the Supervisory Union or District.

• School Year (SY)
  • The school year for which data is being submitted.