What Data Elements are included in the Staff Identity file for Vermont State Reporting?

Introduction

The Staff Identity file contains basic information about educators in your school/district. This article is intended to guide you through the data elements captured in the Staff Identity file and locate the information in PowerSchool.

Data Elements

The following are the data elements contained in the 0_Staff Identity file (defined later in this article).

• ADMINID
• EMPORGID
• LOCALED_ID
• EDUCATORID
• FNAME
• MNAME
• LNAME
• POSTNAME
• DOB
• GENDER
• SY

Note: In the instructions below, the above State Data Elements are listed in Parentheses with the PowerSchool field name preceding the State Field name. i.e. School Year (SY)

Refer to the AOE’s Knowledge Base for additional information.

Navigating to Staff

From the Start Page > Staff Search (People)

Use the Local ID or last name of the teacher.

Information Screen

Once the staff member has been selected > Information > (Functions)

Only the fields required for State Reporting are noted in red boxes.

• First Name (FNAME)
  • Legal Name (Last, First, Middle Suffix)
• Middle Name (MNAME)
  • Not required – Legal Name (Last, First, Middle, Suffix)
• Last Name (LNAME)
  • Legal Name – (Last, First, Middle Suffix)
• Suffix (POSTNAME)
  • Legal Name – (Last, First, Middle Suffix)
    • Not required – 5 character limit
• Gender (GENDER)
  • Legal Gender – Used for State Reporting
• Teacher Number (LOCALED_ID)
  • A unique identifier assigned to the staff person by the employing organization.
• StatePrid (Educator ID)
  • Provided by the AOE, educators must ensure their information is entered and up-to-date in the aLIS (Online Licensing System for Educators).
• DOB (DOB)
  • MM/DD/YYYY
• Click Submit

VT State Information Screen

The remaining data elements in the Staff Identity file can be found in the VT State Information Screen.

From the Start Page > VT State Information (Functions)

• Employing Org ID (EMPORGID)
  • The VT AOE assigned unique identifier for the district employing the staff person.
• State Assigned Staff ID (EDUCATORID)
  • (2^nd place to enter the Educ ID)
• Click Submit

The remaining data elements are created during the beginning of year set-up and auto populated in the Staff Identity file.

• ADMINID (Supervisory Union ID)
  • The AOE assigned ID to the Supervisory Union or District.
• SY (School Year)
  • The school year for which data is being submitted.