What Data Elements are included in the Grade Progression file for Vermont State Reporting?

Introduction

The Grade Progression file contains basic information about students in your school/district. This article is intended to guide you through the data elements captured in the Grade Progression file, in order to locate the information in PowerSchool.

Data Elements

The following are the data elements contained in the 5_PS_GradeProg file (defined later in this article).

• ADMINID
• ENRORGID
• PERMNUMBER
• GRADE
• GRADEBEGIN
• GRADEEND
• SY

Refer to the AOE’s Knowledge Base for additional information.

Note: In the instructions below, the above State Data Elements are listed in Parentheses with the PowerSchool field name preceding the State Field name. i.e. School Year (SY)

Navigating to Students

From the Start Page > Use the last name or Local ID to search for the student.

Once the student has been selected > select Demographics (Information)

Only the fields required for State Reporting are noted in red boxes.

• State Student ID (PERMNUM)
  • The Perm Number (State Student ID) should have been entered shortly after the student enrolled. However, here is where to enter the Perm Number under Demographics.

Additional Data Fields

To view the additional fields > from the left menu panel > select Transfer Info (Enrollment)

Here you can view the Entry and Exit dates. To edit click on the Entry Date / Code hyperlink.

• Entry Date (GRADEBEGIN)
  • Enter the date the student began classes. MM/DD/YYYY
    • ** Be sure this date aligns with the start date of the classes the student is enrolled in under All Enrollments (Enrollments).

• Exit Date (GRADEEND)
  • The last day of school the student attended. MM/DD/YYYY

• Grade Level (GRADE)
  • Current grade level of the student.

The remaining data elements are created during the beginning of year set-up and auto populated in the 5_PS_GradeProg file.

• Supervisory Union ID (ADMINID)
  • The AOE assigned ID to the Supervisory Union or District.

• Enrolling Org (ENRORGID)
  • Unique School ID for the school attended.

• SY (School Year)
  • The school year for which data is being submitted.