What Data Elements are included in the Employing Org file for Vermont State Reporting?

Introduction

The Employing Org file contains basic information about Educators in your school/district. This article is intended to guide you through the data elements captured in the Employing Org file, in order to locate the information in PowerSchool.

Data Elements

The following are the data elements contained in the 10_EmpOrg file (defined later in this article).

• ADMINID
• EMPORGID
• EDUCATORID
• EMPBEGDATE
• EMPENDDATE
• EMPSTATNO
• SY

Note: In the instructions below, the above State Data Elements are listed in Parentheses with the PowerSchool field name preceding the State Field name. i.e. School Year (SY)

Refer to the AOE’s Knowledge Base for additional information.

Navigating to Staff

From the Start Page > Staff Search (People)

Look up the Educator by Local ID or last name.

Information Screen

Once the staff member has been selected > click Information > (Functions)

There are two places where the Educator ID must be entered.

• StatePrid (Educator ID) State field name
  • Provided by the AOE, educators must ensure their information is entered and up-to-date in the aLIS (Online Licensing System for Educators).

• Click Submit

VT State Information Screen

The remaining data elements in the Employing Organization file can be found in the VT State Information Screen.

Click on VT State Information (Functions)

• Employing Org ID (EMPORGID)
  • The VT AOE assigned unique identifier for the district employing the staffperson.
• State Assigned Staff ID (EDUCATORID)
  • (2^nd place to enter the Educ ID)
  • The VT AOE assigned unique staffperson identifier. This number is distinct for each staffperson over time.
• Employment Beginning Date (EMPBEGDATE)
  • The month, day, and year on which an individual began self-employment or employment with an organization or institution.
• Employment Ending Date (EMPENDDATE)
  • The month, day, and year on which an individual ended self-employment or employment with an organization or institution.
• Employment Status Number (EMPSTATNO)
  • A codeset value that represents the employment status of the staffperson as it relates to the employing organization.
• Click Submit

The remaining data elements are created during the beginning of year set-up and auto populated in the 10 Emp Org file.

• Supervisory Union ID (ADMINID)
  • The AOE assigned ID to the Supervisory Union or District.

• School Year (SY)
  • The school year for which data is being submitted.