How do I manage CALPADS Fall 1 data in Aeries CS? (Step 2 of 3 – ELA Student Information)

Language Coordinators may use a variety of different systems to be able to determine the English Learner status of students. Even though Aeries CS may not be your primary student management system for English Learners, it does require the most up to date information in it as Aeries CS is the master data source for updates to the State of California’s official student data system called CALPADS.

Triggers for updates

English Learner status updates must be updated in Aeries CS when one of the following events occur:

  • A student enrolls in the school for the first time.
  • A student is tested for English Proficiency for the first time or has a status change.
  • Whenever English Proficiency test scores are received from CST (Grades 5 and up only)

Step 1: Select a student under Student Data and click “H Language”

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Step 2: Populate the fields boxed in red

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  • HmLang – Home Language
    • Required. 00 = English, 01 = Spanish, many other languages codes available in the pull-down.
    • These are TWO digit codes. Any attempt to upload single digit codes such as 0 for English and 1 for Spanish will fail.
  • LangFlu – Language Fluency
    • Required. If ELA Status is not yet known, use code TBD
      • However, this must be updated before Fall 1 or within 90 days of the start of school.
    • If the Home Language is 00 – English, Current ELA Status MUST be English Only.
    • Types of ELA Statuses
      • EL – English Learner: A student in kindergarten through grade 12 for whom there is a report of a language other than English on the Home Language Survey and who, upon initial assessment in California using an appropriate state assessment (currently the California English Language Development Test (CELDT)) and from additional information when appropriate, is determined to lack the clearly defined English language skills of listening, speaking, reading, and/or writing necessary to succeed in the school’s regular instructional programs.
      • EO – English or American Sign Language Only: A student in kindergarten through grade 12 for whom the only language reported on the Home Language Survey (HLS) is English or American Sign Language.
      • IFEP – Initial Fluent English Proficient: A student in kindergarten through grade 12 for whom a language other than English is reported on the Home Language Survey and who, upon initial assessment in California using an appropriate state assessment (currently the California English Language Development Test (CELDT)) and from additional information when appropriate, is determined to be proficient in English.
      • RFEP – Reclassified Fluent English Proficient: A student in kindergarten through grade 12 who, upon entering public school in California, is identified as an English learner (EL) and subsequently reclassified/redesignated in California, per Education Code 313, as proficient in English. Education Code 313 criteria include, but are not limited to, an assessment of English proficiency in listening, speaking, reading, and writing as currently measured by the California English Language Development Test (CELDT), teacher evaluation of curriculum mastery, parental opinion/consultation, and student’s performance of basic skills, as measured by the California Standards Test English Language Arts, that demonstrates sufficient proficiency in English to participate effectively in a curriculum designed for students of the same age whose native language is English.
      • TBD – To Be Determined: A student in kindergarten through grade 12 for whom there is a report of a primary language other than English on the Home Language Survey and for whom the district has not completed the assessment process. The assessment process must be completed within 30 days of initial enrollment.
  • Country – Birth Country
    • Required.
    • If this is not US, then the field “US School Entry” is required as well.
  • IFEP Date
    • Required if LangFlu = IFEP
  • EngLangProf – Proficient or Advanced for ELA Code
    • Required only if the Current ELA Status = RFEP. Should be no for students grades 2-4. Grades 5 and above need to have the previous three years of CST/CMA scores in ELA analyzed to see if they meet the below criteria for an answer of “Yes”
      • A student is Proficient of Advanced for ELA Code ONLY if R-FEP Scored Proficient or Advanced any 3 years on the CST and/or CMA.
  • US School Entry – Initial US School Enrollment Date
    • Required if Birth Country is not equal to U.S or Puerto Rico, OR if the Current ELA Status = EL.
    • The date of a student’s first enrollment in a kindergarten through twelfth grade public or private school (including any home schooling in grades K-12)  in the United States of America and Puerto Rico. This does NOT include United States territories.
  • Program Start Date – Current ELA Status Start Date
    • Required for ALL students (as of August 2014), EO, EL, RFEP, IFEP, and TBD.
    • This value may be for a date that is before the student’s first day of enrollment at this school.
      • Refer to the ELA information previously established in CALPADS to assist in identification.
  • Redes Info: Redes. Dt – RFEP Date Reclassified
    • Required for LangFlu = RFEP
Updated on June 5, 2018

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