How do I manage CALPADS EOY 3 discipline data in Aeries.NET?

EOY 3 is the End of Year CALPADS reports that are focused on Student Discipline and Attendance as of the 2016-2017 school year.  For the purposes of this article, we will cover maintaining discipline information in Aeries.NET using the Assertive Discipline screen.

Creating Assertive Discipline Records

Step 1: Select a student who has committed a state-reportable offense.

Step 2:  Navigate to the Assertive Discipline screen under the Guidance menu

Step 3: Select “Add New Discipline Record”

Step 4: Enter the state-reportable data on the General tab, shown in green highlights. Any other data is for internal use only.

  • Date of Incident
  • Incident ID:
    • This is a unique ID that can be as simple as a number that increases in value for each new incident.  If two students are involved in the same incident, they should have the same incident ID.  A single student is also capable of committing multiple offenses in the same incident.
  • Violation(s): Choose one from the dropdown menu.
    • Aeries aligns the data to the Ed Code, however the state discipline offense codes will be exported for CALPADS.
  • Weapon Type (If applicable)
  • Instructional Support Indicator (Yes/No): Only required for students who are on an IEP/Special Education students.

Step 5: Select Removal to Interim Alt Setting

  • Removal to Interim Alt Setting is for students on IEPs (Special Education students only).
    • If a student is on an IEP, you are required to complete the Removal to Interim Alt Setting field in Aeries. An interim alternative setting, includes removal from the current school setting for a period of 45 days or less.
    •  Indicate whether or not the student was removed by selecting one of the three options:
      • by Hearing Officer
      • by School Personnel
      • No Removal

 

 

Step 6: Add New Administrative Action

Complete the Administrative Action screen with the following information:

  • Administrative Action: Use Dropdown to select Suspension, In-House Suspension, Expulsion, or No Suspension or Expulsion (for Special Education students only).
  • Days:  Number of days the student will be absent or on in-house suspension due to the violation.
  • Start Date / End Date: Although not state-reportable, this data will help the attendance clerk to validate the discipline and attendance alignment. Not to mention, it provides the specifics your administrative team will need.
  • Authority:
    • AKA Action Authority Code. This is required and the field uses the following code choices:
      • 10-School or district personnel
      • 20-Court Order
      • 30-Hearing Officer
      • 40-Local Governing Board

Step 7: Review your work.

Be sure to complete all fields highlighted in green!  These are the state-specific fields that will be exported on the Student Discipline Report (SDIS) and uploaded to CALPADS.

It is recommended that your CALPADS support person, or your database administrator run the End of Year Discipline and Attendance (STAS) reports randomly throughout the year to review for missing information and alignment with attendance.

CALPADS Discipline Resources

For more specific information regarding CALPADS Discipline, visit the CALPADS FAQs for End of Year reporting at the following link: https://www.cde.ca.gov/ds/sp/cl/calpadsfaqs.asp#eoydisc 

The CALPADS User Manual, Data Guides, File Specifications and Code sets may be found at this link: https://www.cde.ca.gov/ds/sp/cl/systemdocs.asp 

Updated on June 5, 2018

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